As boards of governing resume regular operations the hybrid meetings are becoming more frequent. This new model allows trustees and directors of nonprofit organizations to attend meetings remotely, while allowing for attendance in person at a later time. This is an excellent option for many boards since it does not have to accommodate quarantine time periods and travel restrictions. However the hybrid board meetings could be a problem if they’re not planned and executed properly.
The success of a conference is dependent on the ability to effectively communicate between participants in person as well as those who are located. Having a quality video conference system with high-speed internet is essential, to ensure that both in-person as well as virtual participants can be heard clearly. It is a good idea for attendees in person to have their own audio speakers and remote participants www.itsboardroom.com/selecting-and-developing-board-leadership-how-to-choose-the-right-leader/ to be in a position to share their screen to make it easier to follow the discussion.
The importance of having a clear agenda is also important. This can help keep the meeting on track and in the right direction, which can be a problem if meetings last over a long period of time. Also, it is helpful to have a break available for attendees who are in person so that they can re-energize themselves and remain productive throughout the meeting.
It is recommended to have a designated facilitator for each meeting, particularly during lively discussions. It is easy for in-person attendees to forget about their virtual counterparts and ignore the imbalance that is created when certain people are physically present and others do not. Facilitators can help balance these disparities, and keep the board focused.